The organizer collects personal information when you register for HCA Marathon events and activities. Personal data is stored by the organizer and will not be disclosed or sold to third parties, except as stated below or in connection with anonymized statistics.
Participants are required to provide the following personal details upon registration:
Name, year of birth, gender, club/company, country, and distance will appear on the participant and result lists. The participant’s bib number and first name will appear on the race bib. Bib numbers, participant lists, and result lists are publicly available. It is possible to have your name and details anonymized if desired.
Email and mobile number are used to send essential race information to participants. Participants cannot opt out of these messages, as they are necessary to ensure the smooth execution of the event. Email addresses and mobile numbers are not shared with others.
For more information on how we collect, process, and store personal data, please refer to our Privacy Policy below.
Registration for HCA Marathon events and activities takes place through the individual event pages at www.hcamarathon.dkAll registrations are handled by www.sportstiming.dk.
Participants under the age of 18 must have parental consent to take part.
Visually impaired and physically challenged runners are welcome to participate on equal terms with other runners and may be accompanied by a guide if needed. However, it is not permitted to have a guide on a bicycle or to bring a service dog onto the course. If an official companion card can be presented, the guide may participate free of charge in the relevant event. If the guide wishes to receive a medal and any other items included in the registration, he or she must register in the same way as other participants.
For distances with an age restriction, it is possible to apply for dispensation for younger participants. Applications for dispensation must be directed to the HCA Marathon office.
A race bib is personal. For safety reasons, the bib must be registered with the participant’s details to ensure that the organizer can identify who is present on the course at all times. It is therefore not permitted to pass on a race bib to another runner without completing an official transfer (Resale and Transfer of Race Bibs), whereby the bib is updated with the new participant’s information.
All participants are required to wear their race bib during the event. Each participant is responsible for collecting their own race bib in the days leading up to the race. The organizer will announce the time and location for bib collection closer to race day. Collection of a race bib requires presentation of the start card, which will be sent to the participant by email prior to the event. Unauthorized use of a race bib may result in disqualification.
Collection of race bibs is at the participant’s own responsibility, and any delays due to, for example, traffic conditions, queues at the collection point, or similar circumstances, rest entirely with the participant.
Participants should be aware that certain events and activities are subject to an overall time limit, which commences at the official start signal.
For the HCA Marathon, the overall time limit is 6 hours.
For Fynske Bank De 3 Broer, the overall time limit is 3 hours
For Odense City Half, the overall time limit is 3 hours.
If, during the race, it is assessed that a participant will be unable to complete the course within the prescribed time limit, the organizer reserves the right to remove the participant from the event.
Participants who are unable to complete the course within the time limit, or who withdraw from the race for any other reason, are solely responsible for making their own way back to the start/finish area.
Photographs, video recordings, interviews, and similar media material featuring participants in connection with HCA Marathon events and activities may subsequently be used freely by the Organizer, sponsors, and partners, including for marketing purposes.
Photographs and videos used by the Organizer may be published in printed materials as well as online, including on websites and social media platforms such as Facebook, Instagram, and TikTok. All photographs and videos are protected by copyright and may not be used for marketing or commercial purposes by third parties without the Organizer’s prior approval.
Participants in the marathon distance at HCA Marathon events and events must be 18 years of age or older or turn 18 in the calendar year of the event. Exceptions to the age limit may be granted in special cases. Should you need this, please contact the secretariat.
The classification of the marathon distance at HCA Marathon events is separated in 5-year intervals, starting with the classes M/K 18-19 years, then M/K 20-24 years, M/K 25-29 years, etc. until the classes M/K 70 years and older.
Participants in the half marathon distance at HCA Marathon events and events must be 15 years of age or older or turn 15 in the calendar year of the event. Exceptions to the age limit may be granted in special cases. Should you need this, please contact the secretariat.
The classification of the marathon distance at HCA Marathon events is separated in 5-year intervals, starting with the classes M/K 18-19 years, then M/K 20-24 years, M/K 25-29 years, etc. until the classes M/K 70 years and older.
Classification: groups M/K 5 - 9 years, M/K 10 - 13 years and M/K 14 - 17 years.
One parent per child in the youngest group is allowed if the child does not want to run alone.
By registering, the participant confirms that they understand that participation is at their own risk and that neither the organiser, partners or sponsors can be held liable for injuries incurred by the participant or others during the race.
The participant must be fit and healthy and be able to complete the entire distance on their own.
On the back of the runners' race number, participants can indicate any special conditions regarding their health.
The organiser may cancel the race in the event of force majeure. This means circumstances on the race day or in the days leading up to the race that make it impossible or unreasonable to run the race, such as official orders or bans, bad weather, accidents or other circumstances beyond the organiser's control.
In addition, the organiser reserves the right to cancel the race if the weather is deemed too dangerous (strong gusts of wind, heavy rain, heat wave or similar) for the event to be held safely without endangering the runners' health.
In all cases where the race is cancelled, the participant is not entitled to a refund of the entry fee or other costs related to his/her registration in the race. However, the organiser will, to the extent possible, take appropriate and timely measures to minimise the financial costs resulting from the cancellation. Any profit may result in a partial refund of the entry fee corresponding to the profit.
If, prior to race day, the Organiser determines that it is not possible to hold the event due to force majeure or that it is deemed too dangerous, see above, the Organiser reserves the right to postpone the event. In the event of a postponement of the event, any profit will not be refunded to the participants.
The organiser reserves the right to publish and change practical details regarding the organisation of the event on an ongoing basis. The reservation applies both online on the website, social media as well as on printed material leading up to race day. All important practical information and information about any changes will be communicated on the website and sent out by email and/or SMS to the participants. It is the participant's responsibility to stay updated on any changes.
When registering, you will be asked to tick the box to accept the above terms of participation. By ticking the box, you accept the terms in full, including that you participate at your own risk and that you accept the terms for postponement and cancellation.
If you have any questions, please contact the office at:
HCA Marathon
Stadionvej 50E
5200 Odense V
Info@hcamarathon.dk
Tel. 30 59 24 44
At the beginning of each month for the rest of 2025, we will draw a prize from everyone who has signed up for our newsletter.
The winner will be notified directly via the email provided - no later than the fifth working day of the month.
The prize is a race bib for a distance of your choice at one of the following races in 2026:
The prize is worth between 475 and 650 DKK, depending on the chosen race and distance.
The prize is only valid for one of the mentioned races in 2026 and cannot be exchanged or transferred to other races or years.
The prize is personalised and cannot be exchanged for cash.
You can only win once.
